FileOrbis for Banks: Secure File Management that Meets Governance

How financial institutions can leverage FileOrbis to meet strict governance requirements while maintaining operational efficiency and user productivity.

December 20, 2024

5 min read

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FileOrbis for Banks: Secure File Management that Meets Governance

Financial institutions face unique challenges when it comes to file management and governance. Strict regulatory requirements, the need for detailed audit trails, and the complexity of managing sensitive data across multiple systems create a perfect storm of operational challenges. FileOrbis provides a comprehensive solution that addresses these needs while maintaining the productivity banks require.

The Banking File Management Challenge

Banks handle enormous volumes of sensitive documents daily—from loan applications and compliance reports to internal communications and customer data. Traditional file sharing solutions often fall short of banking requirements:

**Compliance Gaps**: Generic cloud storage lacks the granular controls needed for financial regulations

**Audit Complexity**: Tracking who accessed what, when, and why across multiple systems

**Data Leakage Risk**: Inadequate controls over external sharing and collaboration

**Integration Challenges**: Difficulty connecting with existing banking systems and workflows

How FileOrbis Addresses Banking Needs

Centralized Governance and Control

FileOrbis centralizes file management while providing the granular controls banks need:

**Policy-driven access controls** that align with organizational hierarchy and job functions

**Automated classification** of sensitive documents based on content and context

**Real-time monitoring** of file access, sharing, and modifications

**Seamless integration** with Active Directory and Microsoft 365 environments

Comprehensive Audit and Compliance

Meeting regulatory requirements requires more than just storing files—it demands complete visibility:

**Detailed audit trails** track every file interaction with tamper-proof logging

**Automated compliance reporting** for regulations like SOX, GDPR, and industry-specific requirements

**Data residency controls** ensure files remain in approved geographic locations

**Retention policies** automatically manage document lifecycle according to regulatory timelines

Implementation Best Practices

Phase 1: Assessment and Planning

- Inventory existing file repositories and sharing practices

- Map regulatory requirements to technical controls

- Identify key stakeholders and change management needs

Phase 2: Pilot Deployment

- Start with a specific department or use case

- Configure policies and integrate with existing systems

- Train power users and gather feedback

Phase 3: Full Rollout

- Migrate data from legacy systems

- Implement organization-wide policies

- Establish ongoing monitoring and optimization processes

ROI and Benefits

Banks implementing FileOrbis typically see:

**60% reduction** in compliance preparation time

**90% improvement** in audit trail completeness

**45% decrease** in data breach risk

**Enhanced productivity** through streamlined collaboration

Next Steps

FileOrbis represents a paradigm shift in how financial institutions can approach file management and governance. By combining enterprise-grade security with user-friendly interfaces, it enables banks to meet their strictest requirements without sacrificing operational efficiency.

**Ready to see FileOrbis in action?** Schedule a demo tailored to banking use cases and see how it can transform your file governance strategy.

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